Any system is only as good as the reports it provides, and in this regard Captureit excels. Reports are written using the industry standard report writer, Crystal Reports. As well as being feature-rich and comprehensive it provides the option for all reports to be output in a range of formats, such as Excel, PDF and Word.
Reports can be generated according to a range of criteria, including by individual, department and date range. The inbuilt Report Scheduler allows you to specify reports to be auto-generated at agreed times and includes the option of having these reports emailed to selected persons.
As you would expect, the range of reports is comprehensive and includes attendance, absence, the Bradford Factor, hours worked, lateness, sickness, employee status, holiday entitlement, access control usage, flexitime, job costing, work records, overtime, daily pay and the Working Time Directive. For the more technically adept user, Captureit supports ODBC.
As well as using Crystal Reports, Captureit has its own inbuilt Report Generator designed for use when ad-hoc reports are required that do not warrant specialist formatting. These reports are output in Excel format for easy reading, and can be saved for repeated use.
Whilst most reports are generated on either a scheduled or ‘as required’ basis, Captureit provides a further option, known as Exception Reporting. Exception Reporting occurs in real-time and reports to you events you have chosen to be informed about as they occur. Examples could include employees arriving late, returning from absence, taking too long for lunch, working too few hours or a job going over budget. Each of this type of event is known as an Exception.
There are over a hundred exceptions built into Captureit, plus the option to create new ones based on specific requirements. Customers find exception reporting invaluable, not only in helping manage the behaviour of their workforce, but in responding to other events, such as a job going over budget or employees working off-site (for fire roll call purposes).
Email functionality is built in, as standard, meaning that exceptions can be emailed to selected persons as they arise.
All exceptions are stored in a log file that can be viewed or printed at any time. The file can be filtered by a range of criteria, including exception type, employee, department, yet to be ‘approved’ and date range.