If you wish to record the time spent by employees on individual jobs (works orders) then this is for you. The detail recorded includes who worked on what job, when, for how long at what cost and was it on budget!

This software is powerful and means that you now have a true understanding of job labour costs on every job. You will be emailed if jobs go over budget. Finally, we are able to integrate with your main manufacturing software in transferring budget and cost information between the two systems.


As the caption above shows, Captureit Job Labour Costing tells you Who worked, on What job, When, for How long and at What cost.

This vital information means that you can drill down into any job and understand how time and cost was incurred on that job.  This can then be compared to any budgets that have been set.

Jobs can be set up to include their constituent operations (or sequences). Each can have a budget time and budget cost. On the basis that different employees may have different cost rates, the relationship between time worked and cost may be affected by differing cost rates. Either way, Captureit provides you with this information and even notifies managers, by email, of over-budget situations.

The process whereby employees book to jobs and sequences is straightforward – see Shop Floor data Capture for more detail.

Of course, all costings are reliant upon employees actually booking to the correct job and/or operation. This is where the real-time aspect of Captureit comes into its own, since you always have real-time visibility on which jobs and sequences each employee is currently booked onto.

In the early days of operation, whilst employees are becoming familiar with the system, a quick walk of the shop floor allows management to check that all employees are working on the job and/or sequence that they booked themselves onto.

If there are discrepancies, these can be quickly corrected so that the time/cost booked to all jobs remains accurate, with all such amendments forming part of an audit trail.

All job clockings are subject to real-time data validation, meaning it is not possible for an employee to book to an invalid or completed job or sequence.

If requested to book to lunch the software will automatically halt the current job booking and restart it when the employee returns from lunch.  There is, therefore, no need for the employee to clock off/on the job – more time saved.

There is also the option to include codes for ‘rework’, in helping understand the true cost of all jobs.

Non-productive Time

Recovering just a few minutes each day of non-productive time from each employee can often result in Captureit paying for itself. In measuring this, we usually recommend a setting that automatically places employees onto a ‘non-productive’ time category when they clock in. Time (and cost) then accumulate automatically against that employee when their shift starts until such time that they book onto a productive activity.

During the course of the working day other non-productive categories are available, e.g. waiting for work, machine breakdown.

Whilst the lost time may only be a few minutes each day, this can accumulate to become a significant cost. For example, in a workforce of 30 employees, the loss of just five minutes per day for each employee would equate to around £12,000 per year. This assumes a charge our rate of £20 per hour and helps show a great return on investment.

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