Self Service Details

For employees 

The Capture it™ holiday booking feature can be used anywhere and on any device. Staff can request holidays from the comfort of their own home – and in their own time! 

They can see immediately what holidays they have booked and what their remaining entitlement is – saving you from the endless queries of “how many days holiday do I have left?” 

Optionally employees can see if other team members have absence already booked or requested for the date range to avoid requests that will never succeed – removing wasted administration time and employee frustration. Naturally the details of the colleague’s requests are hidden. 

The powerful functionality isn’t limited to holidays – Toil, flexi-leave and other absences can also be requested at the employee’s convenience in one secure and comprehensive solution. 

For managers 

Absence requests are sent to managers who can approve or decline them. Managers see the employee’s entitlements, the calendar for all employees in the team, and any skill shortages and warnings all on one page.  

Approval is a fast ‘one click’ and your done process. Employees are notified by email whether their request has been successful or not. 

Absences pending approval are visible in the Capture it™ attendance calendar, and once approved are automatically updated to be confirmed holidays (including all hours for payroll etc.) - no double entry required. 

The comprehensive workflow engine allows simple and effective routing of requests including alternate approvers (for instance if a manager is on leave) and multiple approval levels if required. 

 

For employees 

Employees can review their recorded clocking data – for example from traditional clocking terminals or web-based solutions. 

The employee has visibility of the bookings to understand their recorded hours. This reduces administration time for managers and payroll staff as employees’ queries are now reduced. 

Optionally the employee may be allowed to request corrections or amendments to their recorded time. A common example of this is where the employee has forgotten to clock out and requests a correction for the missing clocking. This allows the organisation to shift the responsibility to the employee to make sure their clockings are complete and gives them an easy-to-use simple tool for doing so. 

In a project/task-based environment the review basis also allows the employee to validate their bookings to tasks/projects and request correction to any inaccurate bookings improving data accuracy. 

Naturally any request requires authorisation from the employee’s supervisor. 

Clockings can be reviewed on multiple device formats such as mobile phone, tablet, pc or Mac and in any location – such as the employee’s home, office or even vehicle. 

For managers 

Managers view employee requested changes on a person-by-person basis making review and authorisation easy, fast and convenient. 

The manager can see not only the changed data but also the originally recorded data. This assists in validating the accuracy of the change and their subsequent approval or rejection. 

Multiple days (or even weeks) can be authorised or rejected in an easy one-click process – maximising the manager’s efficiency and reducing wasted time and effort. 

Once authorised the changes are written directly into the live Capture it™ data and straight to payroll or flexitime calculations eliminating data entry– again saving time and money. 

 

Intuitive clocking from anywhere and on any device, staff can clock in, clock to and from lunch and clock out. 

Staff can clock in from their desktop in the office or on their mobile phones if working from home or in a remote location. 

Perfect for staff that work in a hybrid manner or field service staff. 

When coupled with the powerful Capture it™ job costing module staff can book to jobs/projects/tasks without any paperwork or knowledge of job/project codes thanks to the innovative design of this highly focused tool.