Why do you need a time & attendance system? Things are going fine without one, right? Perhaps; but there might be a few things you haven’t considered…
Getting an effective time and attendance system will provide you with many benefits besides just keeping track of employee clocking times. You will be pleasantly surprised just how much time, money and stress you would save by installing a good time and attendance system. Here’s some great reasons that you might not have considered for putting a time and attendance system in place at your company when working with hourly-paid staff.
Saving Your Staff Time
Consider for a moment how long it takes one of your employees to sit down every week or month and sort out the payroll. Dependant on company size, this can be from a half to many days. In all cases it is intensive and often cumbersome. A time and attendance system can take away all that time-consuming administrative work and reduce the time it takes dramatically. Some time and attendance systems even link directly to payroll system to remove the need to enter data manually. The overall effect is to dramatically reduce the total time taken, whilst reducing the risk of errors.
Accurate Time-Keeping = Money Saved
If you have 30 staff, and no guaranteed, accurate way of time-keeping, how much do you think it might cost the company having to pay for these inaccuracies? For example, someone coming in 5 minutes late, or a member of staff having an extra couple of minutes on their lunch break, or possibly even heading home just a few minutes earlier than they should. Imagine you lose just 30 minutes each day on inaccurate time keeping across your entire workforce. That works out at a cost of over £1,000 every year (and that’s just based on minimum wage). This cost will only increase as you factor in increased wages, and any further lost time. This is a best case scenario, and that’s still a considerable cost. A time and attendance system can help eliminate these inaccuracies, will cost less than you’re losing, and that’s before you even factor in all the added benefits.
Everything Recorded, and No Arguments
Keeping your workforce happy is a good way to promote company loyalty and keeps everyone productive. Disagreements concerning pay are probably the last thing you need or want! For example, having a dispute concerning overtime worked, or the exact amount that should have been deducted for lateness, can result in unhappy staff and difficulty in resolving the matter. However, with a time and attendance system, there’s hard evidence of all time keeping for each employee. Everything is recorded and reviewable, and it can also help with spotting inconsistencies or “warning signs” such as staff members having too many days off work, or patterns of continual lateness and so on. With everything recorded and traceable, you can quickly eliminate or resolve any disputes, and everyone knows that everything is fair and above board.
Health and Safety
These three words can often cause the shaking of heads and the rolling of eyes in the workplace, but that doesn’t mean it’s not important! A time and attendance system also goes a long way to helping you deal with the health and safety aspects in your company. A time and attendance system that has a fire register included enables you to know who is on and off the premises during a fire drill. Time and attendance systems that include Access Control can also help control who can gain access to your site, making sure your workers are safe and there’s no one on the premises that you don’t know about. Safety and security for your workforce should always be a majoy priority, and having a time and attendance system in place helps to provide just that.
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